Building Services Coordinator

Full-time | Galway, County Galway

Full Job Description

Our client is one of Ireland’s leading Building Contractors, with operations throughout Ireland and the UK. They are currently recruiting for a Building Services Coordinator to join their team in Galway.

The Objective

Be accountable for managing the coordination process of all Building Services to ensure systems and overall projects are delivered, installed and commissioned in a safe and efficient manner, in accordance with project programme, quality, environmental and cost parameters.

The successful candidate will play an important role in ensuring the satisfaction of all project stakeholders while continually maintaining and developing the quality of the company brand through successful project delivery and effective management.

Key Duties & Responsibilities

General

• Take guidance and direction from Management/Senior Management.
• Maintain a professional approach when carrying out all duties.
• Develop and maintain excellent problem-solving skills, taking into consideration safety, quality, programme and cost implications.
• Understand and comply with company policies relating to software, applications, information control and platforms.
• Attend and participate in training and Continuous Professional Development (CPD) as required.

Relationships

• Build and maintain strong working relationships with Project Teams and other company departments.
• Maintain collaborative relationships with Clients, Design Teams, Sub-Contractors, Specialists, Suppliers and other relevant stakeholders.
• Assist with the mentoring and development of Junior and Graduate Building Services Coordinators as required.
• Ensure company standards are maintained in all dealings and communications with the supply chain.

Services Coordination

• Review and understand the Building Services Design, with particular emphasis on design coordination and buildability with the building structure.
• Assist with the site setup of new projects, including input and guidance on permanent and temporary utilities.
• Assist the Project Team in understanding demarcations associated with Building Services elements.
• Schedule, agree and monitor deliverables for all Building Services disciplines, including Sub-Contractors, Specialists and Designers.
• Manage coordination drawings/models, including layout reviews, clash resolution, updates, approvals, circulation and verification.
• Manage Builders Work drawings/models and ensure requests are made in sufficient time to be incorporated within the building structure.
• Ensure Sub-Contractors receive the latest comments and construction information required to progress works.
• Manage the approval of Building Services design, plant, equipment and products through technical submissions and sample processes.
• Monitor and track plant, equipment and product procurement and lead-in periods in line with project programme requirements.
• Schedule, arrange and chair regular Building Services meetings and ensure agreed actions are completed within required timescales.
• Attend Client and Design Team meetings and report on all aspects of the Building Services installation.
• Prepare and update monthly Building Services reports for review by senior project management.
• Assist with the overall programming and monitoring of construction works and associated Building Services requirements.
• Manage the testing, commissioning, witnessing, verification, demonstrations, training and handover process for Building Services.
• Assist with the timely close-out of Building Services installation snags.
• Monitor Operation & Maintenance manuals, As-Built documentation and models to ensure they accurately represent completed installations.
• Report potential and actual risks that may impact Building Services or overall project delivery and assist in identifying appropriate mitigation measures.
• Maintain a Lessons Learned schedule throughout projects to improve efficiencies on future works.
• Assist with post-handover and defects-period activities, including snagging, de-snagging, seasonal commissioning, maintenance and problem-solving.
• Ensure all relevant responsibilities within the project responsibility matrix are completed to the required standard.

Health & Safety

• Comply fully with statutory Health & Safety standards and regulations, along with company policies and procedures.
• Assist in ensuring Building Services Sub-Contractors and Specialists adopt safe working practices.
• Take particular interest in high-risk works, shutdowns and works that may impact third-party operations.

Quality

• Arrange approved installation quality benchmarks before Building Services installation commences.
• Assist the Project Team in finalising Quality Control procedures with Building Services Sub-Contractors, Specialists and Suppliers.
• Assist in identifying the required installation standards to achieve compliance.
• Monitor Building Services installation standards, including off-site fabrication, through spot checks against agreed quality benchmarks.
• Ensure Sub-Contractors, Specialists and Suppliers appropriately snag and de-snag their works before presenting them for sign-off.
• Support compliance with company and project Quality Assurance and Quality Control procedures, including test packs and check sheets.
• Carry out weekly site inspections to ensure Building Services installations meet the required standards.

Tendering / Commercial

• Assist and participate in tendering activities for Building Services packages and tender submissions as required.
• Participate in post-tender and pre-award clarifications, due diligence and other pre-appointment activities.
• Assist the Commercial Team with the appointment of Building Services Sub-Contractors, Specialists and Designers, including gap and scope analysis.
• Assist the Quantity Surveying team with financial control relating to Building Services Sub-Contractors, Specialists and Suppliers, including payment applications, change control, deductions and final accounts.
• Maintain accurate records relating to Building Services works.
• Identify Value Engineering opportunities alongside the Project Team.

Integrated Management System (IMS)

• Assist with regular reviews of the Building Services element of the Integrated Management System.
• Ensure relevant Building Services processes are fully implemented on site.
• Ensure the correct templates and procedures are used for monitoring and reporting.
• Actively engage with the IMS in day-to-day activities and ensure updates are implemented.

About the Company

Our client is a leading Irish construction firm with a long-established track record of delivering high-quality, award-winning projects across multiple sectors.

The business combines extensive technical expertise with a strong commitment to sustainability, safety, quality and client satisfaction. Its project portfolio spans a diverse range of construction sectors throughout Ireland and the UK.

Company Culture

The company combines a strong heritage with a forward-thinking approach to construction. Its culture is grounded in integrity, care, excellence, respect, commitment and relationships.

These values influence how teams work with clients, communities and colleagues, creating an environment focused on collaboration, accountability, employee wellbeing, sustainability and continuous improvement.

Company Benefits

• Retirement plan and/or pension
• Office perks
• Employee development programmes
• Free parking
• Cycle to Work Scheme
• Referral bonus
• Life insurance
• Wellbeing scheme
• Social opportunities
• Annual performance review
• On-the-job learning
• Progression opportunities
• PHI Cover / Income Protection
• Company mileage and expenses
• Scholarship programme
• Graduate programme
• Professional subscriptions
• Travel Saver Scheme
• Top-Up Maternity Leave Pay
• Paid Paternity Leave
• Health Screening & Flu Clinics
• Merchandise Store

All applications will be treated with the strictest confidentiality and in accordance with GDPR regulations.